Monasterium Laboratory is a dermatological research company specialized in preclinical skin, hair, pigmentation, neuroendocrinology, immunology, and wound healing research in the human system. Given the continuous expansion of our company, we are seeking a team-orientated, highly motivated and enthusiastic Office Assistant / Secretary (m/f/d) full time to join our team.

Main Duties and Responsibilities:

The main responsibility will be to assist the Chief Scientific Officer and Team Leaders of Monasterium Laboratory in their day-to-day business.

The tasks required to be undertaken include:

  • Independent, proactive and pragmatic support in day-to-day business
  • Processing of internal and external correspondence in English and German
  • Control and follow-up of appointments
  • Organization as well as preparation and follow-up of meetings incl. preparation of minutes and meeting documents
  • Filing and retrieving corporate records, documents, and reports
  • Organization and follow-up of business trips
  • Organization of logistics and registration for conferences and trade shows
  • Design of presentation documents and decision templates
  • Reception and care of guests

Eligibility:

  • Completed training as office clerk or a bachelor degree in business administration
  • Excellent knowledge of written and spoken English and German (Company language: English)
  • Excellent knowledge of Microsoft Office
  • Priority will be given to applicants with proven professional experience in a comparable function
  • Background in health care organization or life science management is an advantage

Requirements:

  • Ability to work independently and as part of a team
  • Sovereign and friendly appearance; solution-oriented way of working paired with high reliability and a strong sense of responsibility
  • Excellent organizational, time management, and communication skills
  • A high degree of discretion, integrity and loyalty
  • Ability to prioritize work in order to meet tight deadlines
  • Flexibility

Type of contract: Temporary with a possibility of extension, and eventually unlimited.

Salary: A competitive salary will be offered, along with performance-, and non-performance- based incentives (full training will be provided).

Start Date: As soon as possible.

Application: For informal enquiries, please contact Dr. Sabrina Höfling.

A complete application will include a statement of interest, CV, name of at least 1 referee or 1 recommendation letter. Please submit applications to career@monasteriumlab.com addressed to Dr. Marta Bertolini with ‘Secretary’ in the subject line. We thank all applicants, but only those selected for interview will be contacted.